Facilities Assistant

More Information

The role of the Facilities Assistant is to facilitate Rental Booking requests, process contracts and invoices, and support with maintaining safe operations at Quadra Village Community Centre (QVCC) and Quadra Village Neighbourhood Gym (QVNG). The Facilities Assistant would also support with other light admin and maintenance tasks as needed.

Reports to: Facilities Coordinator (FC)                

QVCC is committed to employment equity and inclusion. We strongly encourage applicants who increase the diversity of our staff team and have the ability to engage diverse communities in a safe and supportive way. Indigenous identity is considered an asset for this position. 

Key Duties and Responsibilities:

  • 60% of role will be facilitating Rental Booking requests, including maintaining an accurate booking schedule, creating Facilities Use Agreements (rental agreements), invoices for rental groups, and updating Rental tracking documents

  • Hosts one time and complex rental bookings and groups

  • Support QVCC operations with a once a week building attendant shift during QVCC operating hours and backfilling building attendant shifts where practical.

  • Responds to general inquiries by phone and in person, regarding QVCC and QVNG, and facilitates and engages in the physical work of maintaining the Centre

  • Ensures compliance with all safety and security protocols

  • Ensures proper maintenance, function, and security of the buildings, equipment, and grounds

  • Completes minor repairs of equipment and buildings as required, such as light cleaning, debris and graffiti removal, affixing or securing items to walls, paint touch-up, etc.

  • Tracks building upkeep in conjunction with the FC

  • Responds to after-hours emergency situations and building alarms for both facilities

  • Participates to ensure a safe environment; observes potential hazards; remedies and/or reports to the appropriate person

  • Orientates new community key-holders prior to issuance of keys and alarm codes

  • Orientates and fully trains community key holders prior to issuance of keys and alarm codes.

  • Supports the functioning of computers, copiers, projectors, and other equipment for staff and community use, as requested by the FC

  • Helps to maintain a filing system, both electronic and manual, for the facilities program.

  • Participates in a Facilities Assistant role for community events such as Quadra Village Day, National Day for Truth & Reconciliation, and the Annual General Meeting, such as set up and take down

  • Performs other related duties as required by the FC

Qualifications:

  • Commitment to anti-oppressive, decolonial, and anti-racist practice

  • Ability to work with integrity and respect in a diverse, multi-cultural community centre

  • High School graduation

  • Demonstrated work experience and abilities in a facilities role, or a combination of training, education, and experience in a related field

  • Excellent time management skills and the ability to prioritize work

  • Strong organization and problem-solving skills; keen attention to detail

  • Strong oral communication skills along with interpersonal and collaborative ability

  • Ability to work under pressure of deadlines and with frequent interruptions

  • Computer proficiency with Microsoft 365

  • Physical ability to realign room furnishings, stack tables and chairs, and climb ladders

Hours of Work:

  • 15 hours per week, scheduled evenings and weekends as required. Hours and days of work are reasonably flexible, and we are willing to create a schedule that works the best for the successful candidate and meets operational needs.

Benefits and Remuneration:

  • $25.25 per hour to start and increases with tenure

  • Additional 6% vacation pay, paid out each pay period

  • Immediate enrolment in the Employee & Family Assistance Program

  • Paid training & development suitable to position

Application Details:

Vulnerable Sector Criminal Record Check required

Closing Date: November 28, 2025

Please email your cover letter and resume to hradmin@quadravillagecc.com, with the subject line “Facilities Assistant”. Alternatively, applications may be dropped off in person or mailed to 901 Kings Rd., Victoria, BC V8T 1W5

 We thank all applicants but only those selected for an interview will be contacted.

Thanks for your interest in working with us! At Quadra Village Community Centre we value our dedicated staff team and pride ourselves in being a good organization to work for and making a difference in the community.